Toronto Area GSR Guide

What you need

It is recommended that your Group provide you with:

Duties

GSR duties at TASC normally include the following:

  1. Sign in on the attendance sheet.
  2. Pick up flyers andlor mail for your group from the sign-in table.
  3. Place and/or pick up Literature orders before or during the meeting
  4. Pick up Meeting Lists before or after the meeting, or during the break from the PR Committee rep.
  5. Pick up copies of the Clean Times Newsletter before or after the meeting, or during the break from the Clean Times Committee rep.
  6. Provide your group’s donation to the Area Treasurer.
  7. Fill out a Group Report; copies are on the sign-in table.
  8. Take note of GSR points and announcements to bring back to your group.
  9. Bring back business motions to your group when group conscience is requested.
  10. Carry your group’s conscience when voting on motions.
  11. Make announcements of meeting changes and/or closures, as well as any other announcements your group wishes to share with TASC (e.g. Gratitude meetings, requests for support, etc.) Please note that meeting list changes and/or closures should be provided to the Web Servant, Clean Times, Helpline and/or Public Relations Sub Committees via email or by phone ASAP.
  12. Provide information for your group’s Medallion celebrations to the Clean Times Sub Committee

Meeting Format

The meeting itself is divided into two parts, separated by a break:

  1. The first half of the meeting consists of reports from the TASC Executive, as well as from Sub-Committee chairs, and any existing temporary (Ad Hoc) committees. You will be provided with an opportunity to ask questions after each report.
  2. The second half of the meeting consists of:
    a) Elections of nominated members
    b) Nominations for open positions
    c) Business.
    d) Group announcements

Business

All business is conducted through motions(see table below). The most important is the Main motion. This is a form that you
must pick up from the sign-in table, and fill out. Motions require a maker and a seconder, except when made
by a group. For all other motions please refer to page 2 (which is currently page 30 of the P&P). It is
recommended that you learn how to use these motions, as they are how you have a voice at this meeting.

Voting

When voting on any motion, you normally have 4 options. These are:

  1. Vote FOR the motion
  2. Vote AGAINST the motion
  3. ABSTAIN, if you need more information to make a decision
  4. DON’T VOTE at all

T.A.S.C. Motion Table 2005

Type of Motion Purpose
Interrupt

Second

Required
Debatable
Adjourn To end the committee meeting.
Yes
No
Not
Amend To change part of the language in a main motion.
No
Yes
Yes
Substitute To alter a main motion by completely rewriting it, while preserving its intent.
No
Yes
Yes
Appeal Ruling of the Chair To challenge a decision the chair has made about the rules of order.
Yes
No
Not
Point of Information To ask a question about the motion being discussed, not to offer information.
Yes
No
Not
Main Motion An idea a committee member wants the committee to put into practice.
No
Yes
Yes
Order of the Day To make the committee return to the agenda if it gets off track.
Yes
No
Not
Point of Order To request clarification of the rules of order when it appears they are being broken.
Yes
No
Not
Parliamentary Inquiry To ask the Chair how to do something according to the Rules of Order.
Yes
No
Not
Previous Question To stop debate and vote right now on whatever motion is at hand. *
Yes
No
Not
Point of Personal Privilege To make a personal request of the Chair of the committee.
Yes
No
Not
Reconsider To reopen debate on a motion previously passed.
No
Yes
See P&P
Refer, commit To halt debate, send motion to a sub-committee or ad-hoc before vote.
Yes
No
Not
Rescind, repeal To void the effect of a motion previously passed. *
No
Yes
Yes
Remove from the Table To resume consideration of a motion previously tabled before the set time.
No
Yes
Yes
Table To put off further consideration of a motion until a later date and time.
No
Yes
Not
Withdraw a Motion To allow the motion's maker to take back that motion after discussion has begun.
Yes
No
Not

*These motions require a two-thirds majority to pass.

This table is for reference purposes only.  For exact motion meanings refer to T.A.S.C. Policy and Procedures